Key Items to Have on Sign Up Night
  • Plenty of helpers
  • Your Sign Up Night agenda and scipt
  • Unit organization chart/flip chart
  • Checkbook, change, receipt book, and square
  • Pocket calculator
  • Pens and Masking tape
  • Program Helps and handbooks
  • Any Pack displays

Before You Leave Home
  • Prepare you Pack organization chart/flip chart
  • Wear your complete uniform (should be in full Class A Field Uniform)
  • Review your agenda and practice your presentation

Items Sign Up Night Coordinator will Bring
  • Sign-In attendance sheets
  • Plenty of applications (youth and adult)
  • Parent Orientation Guides
  • Mini Boy’s Life magazines
  • Grade-level table markers
  • Training fliers
  • Cub Activity (if the pack does not have one planned)

When You Arrive at the School
  • Set up tables, by grade
  • Check with other Sign Up Night team members on their part of the program
  • Display your Pack organizational chart
  • Helpers/Unit leaders set up displays
  • Station someone at the door to welcome and sign in families
  • Keep boys and parents in the room – they should stay together for “circle up”
  • Do not allow uncontrolled running, shouting, and horseplay
  • Have a helper ready to assist Dens at tables

General Presentation
  • Being promptly at the Sign Up Night scheduled time
  • Be confident – you are prepared and have support
  • Be enthusiastic; you set the tone!
  • Follow the Sign Up Night agenda

After the Meeting
  • Meet with new adult Leadership, promoting and arranging
  • Collect all applications and money – write on the applications: “Paid, amount, cash/check No.”
  • Review youth applications:
    • Parent signature
    • Cubmaster (or unit leader) signature
    • Date of Birth for youth and parent
    • Boys’ Life magazine box (is it marked?)
    • Email address

​Review youth application:
  • Charter organization representative’s signature
  • Committee Chairperson’ signature
  • Disclosure form
  • Social Security number
  • Youth Protection Training certificate
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Submit the following to your Sign Up Night Coordinator:
  • Turn in all applications (even those unsigned or from those who have not paid)
  • Money: Please bring one (1) Pack check if possible; there will be plenty of time for the individual checks to clear your Pack account!
  • Provide a sign-in sheet (copy)
  • Turn in your Sign Up Night team roster