Key Items to Have on Sign Up Night
- Plenty of helpers
- Your Sign Up Night agenda and scipt
- Unit organization chart/flip chart
- Checkbook, change, receipt book, and square
- Pocket calculator
- Pens and Masking tape
- Program Helps and handbooks
- Any Pack displays
Before You Leave Home
- Prepare you Pack organization chart/flip chart
- Wear your complete uniform (should be in full Class A Field Uniform)
- Review your agenda and practice your presentation
Items Sign Up Night Coordinator will Bring
- Sign-In attendance sheets
- Plenty of applications (youth and adult)
- Parent Orientation Guides
- Mini Boy’s Life magazines
- Grade-level table markers
- Training fliers
- Cub Activity (if the pack does not have one planned)
When You Arrive at the School
- Set up tables, by grade
- Check with other Sign Up Night team members on their part of the program
- Display your Pack organizational chart
- Helpers/Unit leaders set up displays
- Station someone at the door to welcome and sign in families
- Keep boys and parents in the room – they should stay together for “circle up”
- Do not allow uncontrolled running, shouting, and horseplay
- Have a helper ready to assist Dens at tables
General Presentation
- Being promptly at the Sign Up Night scheduled time
- Be confident – you are prepared and have support
- Be enthusiastic; you set the tone!
- Follow the Sign Up Night agenda
After the Meeting
- Meet with new adult Leadership, promoting and arranging
- Collect all applications and money – write on the applications: “Paid, amount, cash/check No.”
- Review youth applications:
- Parent signature
- Cubmaster (or unit leader) signature
- Date of Birth for youth and parent
- Boys’ Life magazine box (is it marked?)
- Email address
Review youth application:
- Charter organization representative’s signature
- Committee Chairperson’ signature
- Disclosure form
- Social Security number
- Youth Protection Training certificate
Submit the following to your Sign Up Night Coordinator:
- Turn in all applications (even those unsigned or from those who have not paid)
- Money: Please bring one (1) Pack check if possible; there will be plenty of time for the individual checks to clear your Pack account!
- Provide a sign-in sheet (copy)
- Turn in your Sign Up Night team roster